Township of Georgian Bluffs
Council Agenda

Wednesday, June 07, 2023 at 5:00 P.m. - 6:00 P.m.

Council Chambers

Township Administration Offices

177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

Council Chambers

177964 Grey Road 18, R.R#3,
Owen Sound, ON N4K 5N5

Council Chambers are now open to the public. If you wish to participate electronically, contact the Clerk's Department at 519-376-2729 ext. 603 or at [email protected]

 

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1.

Call to Order

2.

Land Acknowledgement Statement

We acknowledge with respect, the history, spirituality, and culture of the Anishinaabek: The People of the Three Fires known as Ojibway, Odawa, and Pottawatomi Nation, who have inhabited this land from time immemorial. And further give thanks to the Chippewas of Saugeen, and the Chippewas of Nawash, now known as the Saugeen Ojibway Nation, as the traditional keepers of this land. We also recognize, the Metis and Inuit whose ancestors shared this land and these waters. May we all, as Treaty People, live with respect on this land, and live-in peace and friendship with all its diverse peoples.

3.

Approval of Agenda/Additions to the Agenda

• Recommendation:

  That the agenda be approved as presented.

4.

Declaration of Pecuniary Interest

5.

Minutes of Previous Meetings

5.1

Council

• Recommendation:

  That the minutes of the Council meeting held on May 10, 2023, be adopted.

5.1.1

Council - May 10, 2023

5.2

Special Council

• Recommendation:

  That the minutes of the following Special Council meetings be adopted:

  5.2.1 - May 3, 2023

  5.2.2 - May 12, 2023

  5.2.3 - May 15, 2023

5.2.1

Special Council - May 3, 2023

5.2.2

Special Council - May 12, 2023

5.2.3

Special Council - May 15, 2023

6.

Announcements

7.

Public Hearings

Nil

8.

Delegations

8.1

Items On The Agenda

Any person who wishes to appear before Council regarding an item on the agenda shall make written application to the Clerk, by 3:00 p.m. the day of the meeting. To register: www.georgianbluffs.ca/delegations or call the Clerk's Office at 519-376-2729 ext. 603.

8.2

Items Not On The Agenda

Nil

9.

Consent Agenda

• Recommendation:

  That Council of the Township of Georgian Bluffs adopt the Consent Agenda for information, as circulated, less items _____________. 

9.1

Correspondence for Council's Information

9.1.1

Hawks Nest - Final Press Release 2023

9.1.2

Class Action Litigation - Opioid Crisis

9.2

Minutes

9.2.1

Owen Sound and North Grey Union Public Library -March 9, 2023

9.2.2

Grey County Joint Accessibility Advisory Committee - May 10, 2023

9.2.3

Grey Sauble Conservation Authority Full Authority Board of Directors - April 26, 2023

9.3

Resolutions From Other Municipalities

9.3.1

 Bill 5 - Stopping Harassment and Abuse by Local Leaders Act Resolutions

1. Municipality of Shuniah
2. Town of Cobourg
3. Township of Mulmur and County of Dufferin
4. Township of West Lincoln
5. Township of Evanturel
6. County of Lennox
7. City of Sault Ste Marie
8. Township of Puslinch
9. Town of Blue Mountains

9.3.2

City of Stratford - Use of Long-Term Care Funding to Support Community Care Services

9.3.3

United Counties of Stormont, Dundas, and Glengarry - Bill 23 

9.3.4

Town of Lincoln - Municipal Heritage Register

9.3.5

City of Cambridge - Highway Traffic Act

9.3.6

City of Cambridge - Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement

9.3.7

Corporation of the County of Prince Edward - Provincial Planning Statement (PPS)

9.3.8

City of Pickering Resolution – Use of Long-Term Care Funding to Support Community Care Services

9.3.9

Township of Limerick - Reducing Municipal Insurance Costs

9.3.10

Township of Limerick - Provincial Policy Statement

9.3.11

Township of Limerick - Tax Sale Proceeds

9.3.12

Tay Valley Township - Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales

9.3.13

Corporation of the County of Prince Edward - Declaring Intimate Partner Violence an Epidemic

9.3.14

Township of Clearview - Declaring Intimate Partner Violence an Epidemic

9.3.15

Municipality of South Huron - Proposed Provincial Planning Statement, 2023

9.3.16

Township of Puslinch - Highway Traffic Act

9.4

Informational Reports

Nil

10.

Consideration of Items Separated from Consent Agenda

11.

Correspondence

11.1

Derby Community Centre Indoor Turf Proposal

11.1.1

Thomas Humphreys

11.1.2

Grey Bruce Roller Derby

11.1.3

Julie Young

11.1.4

Mark Perry

11.1.5

Gisela Roux

11.2

Bass Lake Access

11.2.1

Barrie Boatman

11.2.2

Brad & Heather Mayes

11.2.3

Richard Chambers

11.2.4

Ken & Aronda Baetz

11.3

Doug Reycraft - Community Schools Alliance - Notice of Meeting and Call for Nominations

11.4

Grey Sauble Conservation Foundation - Request To Waive Tent Permit Fee

11.5

Proclamation Request - World Elder Abuse Awareness Day - June 15, 2023

12.

Committee Reports

12.1

Committee of Whole

• Recommendation:

  That the minutes of the Committee of the Whole meeting held on May 17, 2023, be adopted, including recommendations COW2023-044 to COW2023-052.

12.1.1

Approval of Agenda/Additions to the Agenda

COW2023-044

Moved By: Councillor Isaac Shouldice
Seconded By: Councillor Rick Winters

That item 7.2.1 be heard prior to item 7.1

That the agenda be approved as amended.

Approved

12.1.2

Delegation By Keppel-Sarawak Elementary School - Eco Team

COW2023-045

Moved by: Councillor Isaac Shouldice

Seconded by: Councillor Rick Winters

That the Keppel-Sarawak Elementary School – Eco Team be provided a green cone, 2 earth machine composters, and 2 counter-top composters; and

That it be funded from the climate action budget.

Approved

12.1.3

FIN2023-07 - Asset Management Plan

COW2023-046

Moved By: Councillor Isaac Shouldice
Seconded By: Mayor Sue Carleton

That Council approve waiving By-law 2019-047 being a by-law for the procurement of goods and services, to allow for external advice on a temporary retainer basis, up to a maximum of $50,000, related specifically to creation of an updated Asset Management Plan to be provided by PSD Citywide Inc.; and

That Council endorse the next steps required for creation of an updated Asset Management Plan to meet the requirements as set out in O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure; and

That Council direct staff to bring forward an updated Asset Management Plan for final approval by Council.

Approved

12.1.4

FIN2023-08 - Asset Maintenance Software

COW2023-047

Moved By: Councillor Tobin Day
Seconded By: Councillor Rick Winters

That Council approve waiving By-law 2019-047 being a by-law for the procurement of goods and services to allow for the single sourcing of the implementation of a maintenance management software; and

That Council approve expenditures up to $135,000 to PSD Citywide for the creation and implementation of the Citywide Maintenance Manage software; and

That Council approve $15,000 to PSD Citywide for the annual support/maintenance of the Citywide Maintenance Manager software; and

That Council direct staff to include the costs associated with annual support/maintenance of Citywide Maintenance Manager software in future operating budgets.

Approved

12.1.5

CSD2023-011 - Letter of Support for GBTEL CRTC Funding Application

COW2023-048

Moved By: Mayor Sue Carleton
Seconded By: Councillor Tobin Day

That information on the ‘Neyaashiinigmiing to Sauble Beach Backbone and Owen Sound’ project being led by GBTEL across Grey Bruce and in Georgian Bluffs be received; and

That a letter of support prepared by staff on behalf of the Township of Georgian Bluffs be received for comment; and

That the Mayor be authorized the sign the letter on behalf of the Township of Georgian Bluffs; and

That staff submit the letter of support to GBTEL and to the CRTC (Canadian Radio-Television Telecommunications Commission).

Approved

12.1.6

CSD-2023-06 - Proposal for Derby/Kilsyth Community Centre

COW2023-049

Moved By: Mayor Sue Carleton
Seconded By: Councillor Rick Winters

That Council consider potential alternative use for the Derby Community Centre by Ontario Sports Development; and

That direction to staff on whether to continue to explore an agreement for use is given; and

That if staff are directed to further explore alternative use, that staff be directed to bring a report and formal proposal back to Council for further consideration.

That staff be directed to consult the public on the proposal.

Approved

12.1.7

INF2023-05 - Street Scan Road and Sidewalk Assessment

COW2023-050

Moved By: Councillor Tobin Day
Seconded By: Councillor Isaac Shouldice

That StreetLogix be authorized to complete a road surface scan of all hard surface roadways with in the Township and a sidewalk scan of all municipally maintained sidewalks in order to update the Street Scan data on our Roadways and Sidewalks; and

That Council approve waiving By-law 2019-047, Procurement of Goods and Services, to allow for the single-sourcing of road surface and sidewalk scan completion.

Approved

12.1.8

Land Acknowledgement Statement

COW2023-051

Moved By: Councillor Tobin Day
Seconded By: Councillor Rick Winters

Whereas Council of the Township of Georgian Bluffs has committed to being a part of the continued dialogue on truth and reconciliation; and

Whereas Council of the Township of Georgian Bluffs adopted policy ADMIN-03-21 – Land Acknowledgement Statement in July of 2021; and

Whereas Council of the Township of Georgian Bluffs is committed to meaningful reflection and sharing of the land acknowledgment statement as part of the decision making process;

Now therefore be it resolved that Council hereby commits to the following practice and directs staff to add the following provisions to policy ADMIN-03-21 – Land Acknowledgement Statement:

1. The land acknowledgement statement shall be read on a volunteer basis by members of Council and staff, with a personal reflection, on an optional basis, on the statement and its meaning for the work being undertaken by the Township.
2. Where there is no volunteer, reading of the land acknowledgement statement shall default to the meeting Chair.

Approved

12.1.9

Closed Session

COW2023-052

Moved By: Councillor Isaac Shouldice

Seconded by: Councillor Rick Winters

That Council of the Township of Georgian Bluffs move into closed session at 6:29 p.m. in the Council Chambers with the Acting CAO, Acting Clerk, and HR Manager remaining in the room to discuss:

13.1    labor relations or employee negotiations (open meeting exemption "d" of section 239(2) of the Municipal Act, 2001 - Acting CAO Negotiations)

13.2    labor relations or employee negotiations (open meeting exemption "d" of section 239(2) of the Municipal Act, 2001 – Interim CAO)

13.3    labor relations or employee negotiations (open meeting exemption "d" of section 239(2) of the Municipal Act, 2001 – Staffing Matter)

Approved

13.

Staff Reports

13.1

Operations

13.1.1

OPS2023-01 - Sole Source Award for Emergency Repairs to Concession 14

• Recommendation:

  That Council approve waiving Bylaw 2019-047 being a by-law for the procurement of goods and services, to all for the emergency repair of Concession 14, in the amount of $78,037.50 (excluding HST) to be undertaken by Walker Construction Grey-Bruce, and

  That staff be directed to use funds in the Canada Community Building Fund (CCBF, formerly known as the Gas Tax fund) carried forward from 2022 to support this work.

13.1.2

OPS2023-02 - Extension of Scope of Works for Concession 24 and Concession 17

• Recommendation:

  That Council approve waiving Bylaw 2019-047 being a bylaw for the procurement of goods and services, to allow for an amendment to the scope of work on Concessions 24 and 17, in the amount of $126,412 (excluding HST) to be completed by Walker Construction Grey-Bruce, and,

  That staff be directed to use funds in the Canada Community Building Fund (CCBF, formerly known as the Gas Tax fund), carried forward from 2022 to support this work.

13.2

Human Resources

13.2.1

HR2023-07 - CAO Recruitment Timeline

• Recommendation:

  That Council of Township of Georgian Bluffs receive report HR2023-07 for information; and

  That Council approve the timeline as outlined in this report for filling the CAO vacancy and hereby direct staff to carry out the necessary administrative actions to schedule and hold the Special Council meetings outlined in this report.

14.

By-laws

14.1

Zoning By-laws

Nil

14.2

Other By-laws

14.2.1

By-law 2023-025 - Nuisance By-law

Deferred from the May 10, 2023 Council meeting and further to report CAO2023-01 at the March 8, 2023 Committee of the Whole meeting: CAO2023-01 - Short-Term Accommodation Update - Committee of the Whole - March 08, 2023 (escribemeetings.com)

Being a By-law to prohibit or regulate public nuisances within the Township of Georgian Bluffs.  

• Recommendation:

  That By-law 2023-025, being a By-law to prohibit or regulate public nuisances within the Township of Georgian Bluffs, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.2

By-law 2023-033 - 2023 Tax Rate

Further to 2023 Draft Budget presentation at the Special Council meeting on February 27, 2023 and Follow-up Special Budget meeting on April 24, 2023.

Being a By-law to establish and levy Tax Rates for the Township of Georgian Bluffs purposes; confirm the County of Grey and School Board rates for the year 2023; provide for penalty and interest in default of payment thereof; establish alternative instalments and due dates; and to repeal By-law 2022-031.

• Recommendation:

  That By-law 2023-033 being a By-law to establish and levy Tax Rates for the Township of Georgian Bluffs purposes; confirm the County of Grey and School Board rates for the year 2023; provide for penalty and interest in default of payment thereof; establish alternative instalments and due dates; and to repeal By-law 2022-031, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.3

By-law 2023-034 - Property Standards Committee Appointments

Being a By-law to establish a Property Standards Committee, to appoint members to the Property Standards Committee, and repeal by-law 2019-019.

• Recommendation:

  That By-law 2023-034, being a By-law to establish a Property Standards Committee, to appoint members to the Property Standards Committee, and repeal By-law 2019-019, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.

Unfinished Business

Nil

16.

New Business

16.1

Reconsideration of Bass Lake Public Access

See attached memo report with background information.

16.2

Various Project Updates

Notice of discussion as provided by Councillor Rick Winters at the May 10, 2023 Council meeting:

1. Francis Drive Completion
2. Concession 14 Flooding and Road Closure Impacts
3. Kemble Drainage Restoration Work and Timeline
4. Bridges EA Study
5. Roadside Weed Spraying
6. Unopened/Unmaintained Roads

16.3

Speed Limit Reduction on Concession 17 Between Zion Church Road and Grey Road 17

As provided by Councillor Rick Winters at the Council meeting on May 10, 2023.

• Recommendation:

  Whereas a written request by a resident to decrease the speed limit on Concession 17 and Lindenwood Road was received; and

  Whereas the physical design of the road, including restricted sight lines and improper lane widths present community safety concerns best addressed by a speed limit reduction;

  Now therefore be it resolved that By-law 2021-089 - Traffic Calming Policy be waived to address the safety concerns in a timely manner; and

  That a by-law to reduce the speed limit on Concession 17 and Lindenwood Road to 60 kms/hour be presented for consideration of Council.

17.

Notice of Motion

18.

Closed Session

• Recommendation:

  That Council of the Township of Georgian Bluffs move into closed session at _:__ p.m. in the Council Chambers with the Acting CAO/Director of Community Services, Acting Director of Corporate Services/Treasurer, Acting Clerk and HR Manager remaining in the room to discuss:

18.1

advice that is subject to solicitor-client privilege, including communications necessary for that purpose (open meeting exemption "f" of section 239(2) of the Municipal Act, 2001) - Ongoing litigation with respect to a property dispute

18.2

personal matters about an identifiable individual, including municipal or local board employees (open meeting exemption "b" of section 239(2) of the Municipal Act, 2001) - Acting CAO negotiations

19.

Confirming By-law

• Recommendation:

  That By-law No. 2023-035, being a by-law to confirm the proceedings of Council on June 7, 2023, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

20.

Date of Next Regular Meeting/Adjournment

Committee of the Whole – June 14, 2023 at 5:00 p.m.

Council – June 21, 2023 at 5:00 p.m.