Township of Georgian Bluffs

Council Agenda

 

Meeting #:
Date:	Wednesday, November 20, 2019 at 7:00 P.m. - 10:00 P.m.
Location:	Council Chambers Township Administration Offices 177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

​​This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.

---

1.

Call to Order

• Recommendation:

  That Procedure By-law 2017-091 be waived for the duration of this meeting, regarding introduction of by-laws.

2.

Approval of Agenda/Additions to the Agenda

• Recommendation:

  That the agenda be approved as presented. 

3.

Declaration of Pecuniary Interest

4.

Minutes of Previous Meetings

• Recommendation:

  That the minutes of the Council meeting held on November 6, 2019, be adopted.

5.

Announcements

Nil

6.

Public Hearings

Nil

7.

Presentations

7.1

Elizabeth Zetlin - Climate Change

Including a video presentation, entitled 'Resilience - The Family Scale', found at the following link:

https://www.youtube.com/watch?v=9nBzA7Eit9E&t=26s

8.

Delegations

Nil

9.

Consent Agenda

• Recommendation:

  That Council of the Township of Georgian Bluffs adopt the Consent Agenda as circulated, less items _____________, and

  That staff be directed to proceed with all necessary administrative actions.

9.1

Accounts

Nil. 

9.2

Correspondence for Council's Information

9.2.1

Province of Ontario - Job Site Challenge

9.3

Minutes

9.3.1

Grey Bruce Community Safety and Well-Being Plan Joint Committee

9.3.1.1

Advisory Committee - September 27, 2019

9.3.1.2

Steering Committee - September 18, 2019

9.3.1.3

Steering Committee - October 1, 2019

9.3.1.4

Steering Committee - November 5, 2019

9.3.2

BioGRID Joint Board - November 13, 2019

9.3.3

Inter Township Fire Department Joint Board of Management - November 12, 2019

9.4

Resolutions From Other Municipalities

9.4.1

Grey County - Teach the Reach Act

9.4.2

Niagara Region - Proposed Cuts to Legal Aid

9.4.3

Town of Wasaga Beach - Conservation Authority Levies, in Support of the Township of Springwater

9.4.4

Township of Perry - Transforming and Modernizing the Delivery of the OBC

9.4.5

Township of Southgate - Grand River Conservation Authority (GRCA) and the Saugeen Valley Conservation Authority (SVCA)

9.4.6

Township of Stirling Rawdon - Municipal Liability and Insurance Costs

10.

Consideration of Items Separated from Consent Agenda

11.

Correspondence

11.1

Habitat for Humanity - Letter of Thanks

11.2

Ministry of Municipal Affairs and Housing - Municipal Modernization Program

11.3

Ontario Municipal Partnership Fund 2020 Workbook

Further to discussions at the November 6, 2019 Council meeting, specifically regarding processes of calculating funding amounts. 

11.3.1

2020 Northern and Rural Municipal Fiscal Circumstances Index Workbook

12.

Committee Reports

12.1

Committee of Whole

• Recommendation:

  That the minutes of the Committee of the Whole meeting held on November 13, 2019, be adopted, including recommendations COW2019-066 to COW2019-075.

12.1.1

October 2019 Building Permit Summary

COW2019-066
Moved By: Councillor Grant Pringle
Seconded By: Deputy Mayor Sue Carleton

That the October 2019 Building Permit summary be received for information. 

Approved

12.1.2

October 2019 By-law Report

COW2019-067
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Carol Barfoot

That the October 2019 By-law Report be received for information. 

Approved

12.1.3

LEG2019-36 - Budget - Monument Adjustments in Boyd Cemetery

COW2019-068
Moved By: Councillor Cathy Moore Coburn
Seconded By: Councillor Carol Barfoot

That the report from Brittany Drury, Deputy Clerk, regarding Monument Adjustments in Boyd Cemetery be received; and

That $10,000.00 be included in the 2020 Township Budget for adjusting the placement of monuments on plots 1653 to 1676 in Boyd Cemetery.

Approved

12.1.4

October 2019 Facilities Report

COW2019-069
Moved By: Councillor Ryan Thompson
Seconded By: Councillor Grant Pringle

That the October 2019 Facilities Report be received for information. 

Approved

12.1.5

OPS2019-106 - Bridge D-007 and S-003 Class EA

COW2019-070
Moved By: Councillor Carol Barfoot
Seconded By: Councillor Cathy Moore Coburn

That the Council of the Township of Georgian Bluffs receives report OPS2019-106 from the CAO / Director of Operations, and directs $40,000 be allocated in the 2020 operating budget for the completion of a Schedule B Municipal Class Environmental Assessment to look at the options of replacement of Structures D-007 and S-003.

Approved

12.1.6

OPS2019-107 - Speed Limit Reduction - Concession 21

COW2019-071
Moved By: Councillor Paul Sutherland
Seconded By: Councillor Carol Barfoot

That the Committee of the Whole receives Report OPS-2019-107 from the CAO/Director of Operations for information.

Approved

12.1.7

OPS2019-109 Wiarton Keppel International Airport Update

COW2019-072
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Grant Pringle

That the Committee of the Whole accepts Report OPS2019-109 – Wiarton Keppel International Airport Update for information.

Approved

12.1.8

October 2019 Updated Financial Report

COW2019-073
Moved By: Councillor Ryan Thompson
Seconded By: Deputy Mayor Sue Carleton

That the updated financial report be received for information.

Approved

12.1.9

October 2019 Tax Arrears Analysis

COW2019-074
Moved By: Councillor Grant Pringle
Seconded By: Deputy Mayor Sue Carleton

That the updated tax arrears analysis report be received for information.

Approved

12.1.10

OPA-8, Z-23-18 & 42T-2018-11 for Barry’s Construction andInsulation Ltd.

COW2019-075
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Ryan Thompson

That the provided documentation regarding OPA-8, Z-23-18, Z-24-18 & 42T-2018-11 be received for information, and

That enacting by-laws for applications OPA-8, Z-23-18 and Z-24-18 be presented at the November 20, 2019 Council meeting, and 

That comments in support of Plan of Subdivision application 42T-2018-11 be submitted to the County of Grey Planning Department. 

 

Approved

13.

Staff Reports

13.1

HR2019-08 - CAO Performance Evaluation Process

• Recommendation:
  1. That the report from Crystal Gunn, Human Resources Manager, entitled “CAO Performance Appraisal Process” be received; and

  2. That the Council of the Township of Georgian Bluffs direct staff to prepare an updated Job Description for the CAO; and

  3. That the Council of the Township of Georgian Bluffs direct staff to create a formal process for the Performance Evaluation of the CAO.

13.2

LEG2019-37 - Addition to Staff Complement – Junior Planner

• Recommendation:

  That the report from Wendi Hunter, Clerk / Director of Legislative Services, regarding Addition to Staff Complement – Junior Planner, be received, and

  That the position of Junior Planner be approved as a permanent, full-time position in the Legislative Services Department, effective immediately, and

  That the Job Description for Junior Planner be approved.

13.3

OPS2019-111 - Concession 16 Roadway Improvements

(Further to correspondence considered and direction to staff at the November 13, 2019 meeting of Committee of the Whole) 

Report OPS2019-111 will be circulated as a document separate to this agenda prior to the November 20, 2019 Council meeting. 

14.

Public Question Period

15.

By-laws

15.1

Zoning By-laws

15.1.1

By-law 2019-129

Being a By-law to amend Zoning By-law No. 6-2003, as amended, of the Township of Georgian Bluffs.

(Further to report PL.2019.64 and Resolution Number RES2019-339, passed at the October 16, 2019 meeting of Council)

• Recommendation:

  Whereas, Council has given consideration to the written comments submitted by the agencies in the decision on proposed Zoning By-law Amendment Application Z-29-19 for 730189 Ontario Ltd. c/o Berner Contracting, for property located at 327 Park Street; and

  Whereas Council has considered oral submissions made at the Public Meeting;

  Therefore be it resolved that Council of the Township of Georgian Bluffs is satisfied that the proposed amendment is consistent with the Provincial Policy Statement 2014 and other governing regulations; and

  That By-law 2019-129 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.1.2

By-law 2019-130

Being a By-law to amend Zoning By-law 6-2003, as amended, of the Township of Georgian Bluffs. 

(Further to report PL.2019.58 and Recommendation Number COW2019-053, approved at the September 11, 2019 meeting of Committee of the Whole) 

• Recommendation:

  Whereas, Council has given consideration to the written comments submitted by the agencies in the decision on proposed Zoning By-law Amendment Application Z-25-19 for Johannes Bakker, for property located at 758201 Girl Guide Road; and

  Whereas Council has considered oral submissions made at the Public Meeting;

  Therefore be it resolved that Council of the Township of Georgian Bluffs is satisfied that the proposed amendment is consistent with the Provincial Policy Statement 2014 and other governing regulations; and

  That By-law 2019-130 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2

Other By-laws

15.2.1

By-law 2019-125

Being a By-law to govern the proceedings of Council and Committees, and to repeal By-laws 2017-091 and 2017-106.

• Recommendation:

  That By-law 2019-125, being a By-law to govern the proceedings of Council and Committees, and to repeal By-laws 2017-091 and 2017-106, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.2

By-law 2019-126

Being a By-law to authorize a Site Plan Agreement with Value Stream Production Systems Ltd. c/o Ron Taylor.

(Further to report PL.2019.57 and Recommendation Number COW2019-051, passed at the September 11, 2019 meeting of Committee of the Whole) 

• Recommendation:

  That By-law 2019-126, being a By-law to authorize a Site Plan Agreement with Value Stream Production Systems Ltd. c/o Ron Taylor, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.3

By-law 2019-127

Being a By-law to authorize a Site Plan Agreement with Johannes Bakker. 

(Further to report PL.2019.58 and Recommendation Number COW2019-053, approved at the September 11, 2019 meeting of Committee of the Whole) 

• Recommendation:

  That By-law 2019-127, being a By-law to authorize a Site Plan Agreement with Johannes Bakker, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.4

By-law 2019-128

Being a By-law to authorize a Site Plan Agreement with 730189 Ontario Ltd. c/o Mark Berner. 

(Further to report PL.2019.64 and Resolution Number RES2019-339, passed at the October 16, 2019 meeting of Council)

• Recommendation:

  That By-law 2019-128, being a By-law to authorize a Site Plan Agreement with 730189 Ontario Ltd. c/o Mark Berner, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

16.

Unfinished Business

16.1

Notice of Motion, re: RFP 2019-21 - Insurance Providers

As provided at the November 13, 2019 Committee of the Whole meeting.

• Recommendation:

  Whereas Committee of the Whole considered a presentation from Nicol Insurance at their meeting on November 13, 2019 regarding results of RFP 2019-21; and 

  Whereas Council has reviewed the received submissions in response to RFP 2019-21;

  Now Therefore, Council of the Township of Georgian Bluffs hereby awards RFP 2019-21, for insurance provision services, to Frank Cowan Company. 

16.2

Notice of Motion, re: Shallow Lake Skating Club - Ice Fee Waiver Request

As provided at the November 6, 2019 Council meeting. 

• Recommendation:

  Whereas Council considered correspondence from the Shallow Lake Skating Club, requesting that the ice rental fee at Shallow Lake Community Centre be waived for the following events:

  Pancake Breakfast / Skate with Santa - Saturday, November 30, 2019, 10:00 a.m. to 11:00 a.m., and

  Year End Talent Show - Tuesday, March 10, 2020, 5:30 p.m. to 7:30 p.m.

  Now therefore, Council of the Township of Georgian Bluffs hereby waives the ice rental fees for the duration of the aforementioned events.

16.3

Notice of Motion, re: Shallow Lake Lakers - Ice Fee Waiver Request

As provided at the November 13, 2019 Committee of the Whole meeting. 

• Recommendation:

  Whereas Committee of the Whole considered correspondence from the Shallow Lake Lakers at their meeting on November 13, 2019, requesting that the ice rental fee at Shallow Lake Community Centre be waived for the duration of their Annual Shallow Lake Jamboree on March 21, 2020;

  Now Therefore, Council of the Township of Georgian Bluffs hereby waives the ice rental fee for the duration of the requested event. 

17.

New Business

17.1

2020 Inter Township Fire Department Draft Budget

Further to Resolution Number ITFD2019-069 and direction to staff at the November 12, 2019 Inter Township Fire Department Joint Board of Management meeting.

• Recommendation:

  Whereas the Inter Township Fire Department Joint Board of Management reviewed and approved the 2020 Draft Budget by adoption of Resolution Number ITFD2019-069 at their meeting on November 12, 2019; 

  Now Therefore, Council of the Township of Georgian Bluffs hereby approves the 2020 Inter Township Fire Department as presented.

18.

Closed Session

• Recommendation:

  That Council of the Township of Georgian Bluffs move into closed session at _:__ p.m. in the Council Chambers with the CAO / Director of Operations, Clerk and HR Manager remaining in the room to discuss:

  a)    Minutes of Previous Closed Session – November 6, 2019

  b)    Personal matters about an identifiable individual. 

19.

Confirming By-law

• Recommendation:

  That By-law No. 2019-131, being a by-law to confirm the proceedings of Council on November 20, 2019, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

20.

Date of Next Regular Meeting/Adjournment

Council – December 4, 2019, 7:00 p.m.

Committee of the Whole – December 11, 2019, 7:00 p.m.

2020 Budget Meeting - December 16, 2019 - 10:00 a.m.