Township of Georgian Bluffs
Committee of the Whole Agenda

Wednesday, December 07, 2022 at 5:00 P.m. - 6:00 P.m.

Council Chambers

Township Administration Offices

177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

Committee of the Whole will commence immediately following adjournment of the Special Council Meeting at 5:00 p.m.

Council Chambers is now re-open to the public. Should you wish to participate electronically, contact the Clerk at [email protected]​​

This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.

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1.

Call to Order

2.

Land Acknowledgment Statement

We acknowledge with respect, the history, spirituality, and culture of the Anishinaabek: The People of the Three Fires known as Ojibway, Odawa, and Pottawatomi Nation, who have inhabited this land from time immemorial. And further give thanks to the Chippewas of Saugeen, and the Chippewas of Nawash, now known as the Saugeen Ojibway Nation, as the traditional keepers of this land. We also recognize, the Metis and Inuit whose ancestors shared this land and these waters. May we all, as Treaty People, live with respect on this land, and live-in peace and friendship with all its diverse peoples.

3.

Approval of Agenda/Additions to the Agenda

• Recommendation:

  That the agenda be approved as presented.

4.

Declaration of Pecuniary Interest

5.

Public Hearings

Nil

6.

Delegations

Nil

7.

Correspondence

Nil

8.

Staff Reports

8.1

Clerks Department

8.1.1

LEG2022-015 - 2022 Municipal and School Board Election

• Recommendation:

  That report LEG2022-015, be received for the information of Council, to fulfill the requirements of Section 12 (3) of the Municipal Elections Act, 1996; and

  That annual elections reserve fund allocations be increased by $3000.00 per year to accommodate purchase of new IT equipment, to be assigned to Council, at the commencement of each term.

8.1.2

LEG2022-016 - Procedure By-law Updates

• Recommendation:

  Whereas staff have identified opportunities for efficiencies in current Council and Committee procedures;

  Now Therefore, Township Procedure By-law 2019-125 be amended as described herein; and

  That a by-law to amend Procedure By-law 2019-125, be presented for enactment at the December 14, 2022 meeting of Council.

8.2

Planning Department

8.2.1

PL.2022.60 - Request for Extension of Draft Plan Approval Davenport Subdivision 42T-2017-05

• Recommendation:

  That Council support the request to extend draft approval for Plan of Subdivision 42T-2017-05 for Part Lot 27, Concession 3, Part 1 of Plan 16R-11376, and South Part of Lot 27, Concession 3, Part 1 of Plan 16R-11378, geographic Township of Sarawak, known as Deerfield Acres, for a further three (3) years to July 23, 2026; and

  That the $990.00 application fee be waived, as the Township has not constructed the infrastructure required to service the subdivision.

8.2.2

PL.2022.61 Committee of Adjustment Appointment of Council Members

• Recommendation:

  Whereas Council endorsed ratification of By-law 2022-042, being a By-law to establish a Committee of Adjustment and Committee procedures at their meeting on July 13, 2022; and

  Whereas Section 4.5 of By-law 2022-042 requires two (2) members of Council to be appointed to the Township Committee of Adjustment;

  Now Therefore, Council hereby appoints two (2) members to said Committee, for the 2022-2026 Council term.

8.2.3

PL.2022.62 - Application for Support of a Condominium Exemption Georgian Planning Solutions

• Recommendation:

  That the Township of Georgian Bluffs is satisfied that all matters under Section 51 and 51.1 of the Planning Act have been addressed to their satisfaction; and

  That development of the lands is addressed through the existing Master Development Agreement, Master Subdivision Agreement, the Site Plan Agreements and the Ontario Building Code; and

  That the Township supports an exemption from Section 51 of the Planning Act for the development legally described as PLAN 16M15 PT BLK 75 RP;16R11409 PARTS 5 6 8 AND 9 and PLAN 16M15 PT BLK 75 RP;16R11409 PART 10; and

  Further, that this resolution be forwarded to the County of Grey and the Applicant.

8.2.4

PL.2022.63 - Award Community Improvement Plan Project to J.L. Richards & Associates Limited

• Recommendation:

  That Township Purchasing By-law 2019-047 be waived; and

  That the contract for the creation of a Community Improvement Plan be awarded to JL Richards and Associates Limited at an upset limit fee of $24,624 (excluding HST).

9.

Public Question Period

Please email questions for consideration of the Committee to the Clerk at [email protected].

10.

Unfinished Business

Nil

11.

New Business

11.1

Pottawatomi Water Services

• Recommendation:

  Whereas Township Council has received concerns regarding water services from the Pottawatomi community for several years and;

  Whereas Council heard most recently from a resident delegation at their September 21st meeting expressing continued concerns and;

  Whereas the Township of Georgian Bluffs has acknowledged a need to explore an alternate water service for the Pottawatomi area of the Township and;

  Whereas extension of water service from the City of Owen Sound to the Pottawatomi area may be a viable option;

  Now Therefore, be it resolved; 

  That the Mayor draft a letter to the City of Owen Sound Council, on behalf of the Township of Georgian Bluffs Council, requesting a meeting of the CAOs and Mayors of the two Municipalities to explore the viability of City water services being extended to the Pottawatomi area of the Township. 

12.

Notice of Motion

13.

Closed Session

Nil

14.

Date of Next Regular Meeting/Adjournment

Council - December 14, 2022, 5:00 p.m.