Township of Georgian Bluffs
Council Agenda

Wednesday, July 03, 2024 at 5:00 P.m. - 6:00 P.m.

Council Chambers

Township Administration Offices

177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

Council Chambers

Township Administration Offices

177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

 

To watch this meeting virtually, visit the Township of Georgian Bluffs' Council YouTube Channel 

This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.

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1.

Call to Order

2.

Land Acknowledgement Statement

To be read by Brittany Drury, Deputy CAO/Director of Corporate Services:

In the spirit of reconciliation, we acknowledge with respect, the history, spirituality, and culture of the Anishinaabek: The People of the Three Fires known as Ojibway, Odawa, and Pottawatomi Nation, who have inhabited this land from time immemorial. And further give thanks to the Chippewas of Saugeen, and the Chippewas of Nawash, now known as the Saugeen Ojibway Nation, as the traditional keepers of this land. We also recognize, the Metis and Inuit whose ancestors shared this land and these waters. May we all, as Treaty People, live with respect on this land, and live-in peace and friendship with all its diverse peoples.

3.

Approval of Agenda/Additions to the Agenda

• Recommendation:

  That the agenda be approved as presented.

4.

Declaration of Pecuniary Interest

5.

Minutes of Previous Meetings

5.1

Council - June 12, 2024

• Recommendation:

  That the minutes of the Council meeting held on June 12, 2024, be adopted.

5.2

Special Council - June 17, 2024

• Recommendation:

  That the minutes of the Special Council meeting held on June 17, 2024, be adopted.

6.

Announcements

7.

Public Hearings

Nil

8.

Delegations/Public Question Period

8.1

Items On The Agenda

Any person who wishes to appear before Council regarding an item on the agenda shall make written application to the Clerk, by 3:00 p.m. the day of the meeting. To register: www.georgianbluffs.ca/delegations or call the Clerk's Office at 519-376-2729 ext. 603.

8.2

Items Not On The Agenda

Any person who wishes to appear before Council regarding an item not on the agenda may make written application to the Clerk, by the Thursday preceding the meeting they wish to speak at. To register: www.georgianbluffs.ca/delegations or all the Clerk's Office at 519-376-2729 ext. 603.

8.2.1

BDO Canada LLP - 2023 Audited Draft Financial Statements

• Recommendation:

  That the 2023 audit draft financial statements prepared by BDO Canada LLP be received for information. 

9.

Consent Agenda

• Recommendation:

  That Council of the Township of Georgian Bluffs adopt the Consent Agenda for information, as circulated, less items _____________. 

9.1

Correspondence for Council's Information

9.1.1

Community Schools Alliance - Call for Nominations

9.2

Minutes

9.2.1

Community Schools Alliance - May 10, 2024

9.3

Resolutions From Other Municipalities

9.3.1

County of Bruce - Request to Pause Service Level Reductions - Ontario Ministry of Health

9.3.2

Township of Larder Lake Council Resolution - Asset Retirement Obligation PS 3280

9.3.3

Resolution of Support from the Town of Hanover - Amend Blue Box Regulation

9.4

Informational Reports

Nil

10.

Consideration of Items Separated from Consent Agenda

11.

Correspondence

11.1

Letter from Laura Eagles - Short Term Accommodations By-law

12.

Committee Reports

12.1

Committee of Whole

• Recommendation:

  That the minutes of the Committee of the Whole meeting held on June 19, 2024 be adopted, including recommendations COW2024-058 to COW2024-67.

12.1.1

Approval of Agenda

COW2024-058
Moved By: Councillor Ryan Thompson
Seconded By: Councillor Tobin Day

That the order of business be amended to consider item COR2024-022 - Short Term Rental Accommodations and Licensing Framework immediately following delegations; and

That an item regarding the Strategic Session scheduled for 2025 Budget on November 22, 2024, be added under new business to discuss alternative dates; and

That the agenda be approved as amended.

 

Approved

12.1.2

Public Hearings

COW2024-059
Moved By: Councillor Tobin Day
Seconded By: Councillor Rick Winters

That the regular meeting of Committee of the Whole be recessed to hold a public hearing for Zoning By-Law Amendment Application Z-02-24 for Mark, Mitchell, and Sarah-May Taylor.

Approved

12.1.3

DEV2024-036 - Z-02-24 - Taylor

COW2024-060
Moved By: Councillor Ryan Thompson
Seconded By: Councillor Cathy Moore Coburn

Whereas it has been demonstrated that the proposed application is consistent with the Provincial Policy Statement, conforms to the County OP, and complies with the general intent and purpose of the Township of Georgian Bluffs Official Plan and Zoning By-law 2020-020.

Now therefore, subject to a review of comments arising at the public meeting, it is recommended that Application Z-02-24 be approved, and the amending by-law be forwarded to Council for adoption.

Approved

12.1.4

DEV2024-036 - Z-02-24 - Taylor

COW2024-061
Moved By: Mayor Sue Carleton
Seconded By: Councillor Tobin Day

That the public hearing be adjourned at 5:12 p.m.

Approved

12.1.5

COR2024-022 - Short Term Rental Accommodations and Licensing Framework

COW2024-062
Moved By: Councillor Ryan Thompson
Seconded By: Councillor Rick Winters

Whereas, by way of resolution COW2023-150, Council directed staff to prepare a licensing program to regulate Short Term Rental Accommodations, throughout the Township; and

Whereas staff have developed a draft program in consultation with Township risk management and legal teams;

Now Therefore, Committee hereby supports the draft Short Term Rental Accommodations Licensing Framework, as appended herein; and

That a by-law to formalize the licensing framework be presented for enactment in Q3.

Approved

12.1.6

DEV2024-037 - Backyard Poultry Updated By-law

COW2024-063
Moved By: Councillor Cathy Moore Coburn
Seconded By: Councillor Tobin Day

That Council receive staff report DEV2024-037 Backyard Poultry Updated Zoning By-law for information, and;

That staff be directed to present an amendment to the Township’s Zoning By-law 2020-020 to permit backyard poultry as a permitted use on certain residential properties within the Township for adoption at a future meeting.

Approved

12.1.7

CES2024-014 - Private Road Maintenance Grants

COW2024-064
Moved By: Councillor Rick Winters
Seconded By: Deputy Mayor Grant Pringle

That Policy CES2024-01 be endorsed to support the creation of a Private Road Maintenance Grant program; and

That staff be directed to implement the program over summer 2024; and

That staff be directed to provide an update on uptake through the 2025 budget cycle; and

That the policy be amended to include grants up to $2,500 rather than up to $5,000; and

That the policy be amended to allow for applications for the same road every 2 years rather than every 3 years.

Approved

12.1.8

COR2024-024 - Legislative Services Resource

COW2024-065
Moved By: Mayor Sue Carleton
Seconded By: Councillor Ryan Thompson

That Council approved the addition of a 0.5 FTE (full time equivalent) staff position as Legislative Services Coordinator and,

That the 0.5 FTE Legislative Services Coordinator be funded by the approved Short Term Accommodations budget in 2024, and,

That the 2025 Base Budget address the future costs for this position.

Approved

12.1.9

New Business

COW2024-066

Moved By: Councillor Tobin Day
Seconded By: Councillor Rick Winters

That staff be directed to propose date alternative dates to Council members for the November 2024 Special budget meeting.

Approved

12.1.10

Closed Session

COW2024-067
Moved By: Councillor Tobin Day
Seconded By: Councillor Ryan Thompson

That Committee of the Whole move into closed session at 7:25 p.m. in the Council Chambers with the CAO, Deputy CAO/Director of Corporate Services and Manager of Legislative Services/Clerk, By-law Enforcement Officer, and Legal Counsel, remaining in the room to discuss:

13.1    advice that is subject to solicitor-client privilege, including communications necessary for that purpose (open meeting exemption "f" of section 239(2) of the Municipal Act, 2001) - Property Matter

Approved

13.

Staff Reports

13.1

Office of the CAO

13.1.1

CAO2024-015 - Shared Services Agreement for Fire Prevention Services

• Recommendation:

  That Council direct staff to enter into a Shared Services agreement with the City of Owen Sound for the provision of Fire Prevention Services, and,

  That the CAO be authorized to sign an agreement for the provision of Shared Services as per this report on an annual basis, pending budget approval, until such time as the services are no longer required, and,

  That the agreement specifies a ‘day rate’ for Fire Prevention Services to be provided to the Township by the City and that the Township be invoiced on a monthly basis for Fire Prevention Services and,

  That the City will generally provide Fire Prevention Services to the Township on one day weekly and that no more than $50,000 be spent on Fire Prevention Services in 2024

13.2

Community and Environmental Services

13.2.1

CES2024-015 - Privately Maintained Road Grant

• Recommendation:

  That Policy CES2024-01 (as amended) be endorsed to the support the creation of a Privately Maintained Road Grant; and

  That staff be directed to accept completed applications effective July 8^th, 2024.

13.3

Corporate Services

13.3.1

COR2024-023 - 2025 Proposed Budget Timeline and Guiding Principles

• Recommendation:

  That the proposed 2025 budget timeline and guiding principles be endorsed by Council.

13.3.2

COR2024-025 - 2025 Council Schedule

• Recommendation:

  That report COR2024-025 – 2025 Council Schedule be received for information; and

  That the 2025 Council Schedule be approved as presented; and

  That staff be directed to carry out all administrative actions necessary to call the meetings contained herein.

14.

By-laws

14.1

Zoning By-laws

14.1.1

By-law 2024-037 - Zoning By-law Amendment - Taylor

Further to report DEV2024-036 - Z-02-24 - Mitchell and Taylor at the June 19, 2024 meeting of the Committee of the Whole: Committee of the Whole - June 19, 2024 (escribemeetings.com)

Being a By-law to amend Zoning By-law No. 2020-020, as amended, of the Township of Georgian Bluffs. 

• Recommendation:

  Whereas, Council has given consideration to the written comments submitted by the agencies in the decision on proposed Zoning By-law Amendment Application Z-02-24 for Mark, Mitchell and Sarah-May Taylor, for property located at 319913 Kemble Road Road, Kemble; and

  Whereas Council has considered oral submissions made at the Public Meeting;

  Therefore be it resolved that Council of the Township of Georgian Bluffs is satisfied that the proposed amendment is consistent with the Provincial Policy Statement 2020 and other governing regulations; and

  That By-law 2024-037 be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2

Other By-laws

14.2.1

By-law 2024-038 - 2024 Tax Rate

Being a By-law to establish and levy Tax Rates for the Township of Georgian Bluffs purposes; confirm the County of Grey and School Board rates for the year 2024; provide for penalty and interest in default of payment thereof; and establish alternative instalments and due dates.  

• Recommendation:

  That By-law 2024-038, being a By-law to establish and levy Tax Rates for the Township of Georgian Bluffs purposes; confirm the County of Grey and School Board rates for the year 2024; provide for penalty and interest in default of payment thereof; and establish alternative instalments and due dates, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.2

By-law 2024-039 - Privately Maintained Road Grant By-law

See item 13.2.1.

Being a By-law to support the adoption of Policy CES2024-01, in respect of implementing a Privately Maintained Road Grant. 

• Recommendation:

  That By-law 2024-039, being a By-law to support the adoption of Policy CES2024-01, in respect of implementing a Privately Maintained Road Grant. , be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.3

By-law 2024-040 - Backyard Poultry By-law

Further to Report DEV2024-037 - Backyard Poultry Updated By-Law approved at the June 19, 2024, Committee of the Whole meeting: Committee of the Whole - June 19, 2024 (escribemeetings.com).

Being a By-law to permit backyard poultry in residential areas of the Township.  

• Recommendation:

  That By-law 2024-040, being a By-law to permit backyard poultry in residential areas of the Township, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.

Unfinished Business

Nil

16.

New Business

17.

Notice of Motion

18.

Closed Session

Nil

19.

Confirming By-law

• Recommendation:

  That By-law No. 2024-041, being a by-law to confirm the proceedings of Council on July 3, 2024, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

20.

Date of Next Regular Meeting/Adjournment

Committee of the Whole - July 10, 2024, at 5:00 p.m.

Council  – July 17, 2024 at 5:00 p.m.