Township of Georgian Bluffs
Council Agenda

Wednesday, March 05, 2025 at 5:00 P.m. - 6:00 P.m.

Council Chambers

Township Administration Offices

177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

Council Chambers
Township Administration Offices
177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

 

This document can be made available in other accessible formats or with communications supports
as soon as practicable and upon request.

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1.

Call to Order

2.

Territorial Acknowledgement

In the spirit of reconciliation, we acknowledge with respect, the history and living culture of the Anishinaabek: The People of the Three Fires known as Ojibway, Odawa, and Pottawatomi Nation, who have inhabited this land from time immemorial. We recognize that these lands are the territories of the Chippewas of Saugeen and the Chippewas of Nawash, collectively known as the Saugeen Ojibway Nation, the keepers of this land. 

Georgian Bluffs is located on lands encompassed by Treaties 45 ½ , 72, 82 and 93. We reflect on our role as Treaty People and, the need to live in respect and peace and show respect to the first peoples who inhabit these lands and waters. 

3.

Adoption of Agenda

• Recommendation:

  That the agenda be approved as presented.

4.

Declaration of Pecuniary Interest

5.

Minutes of Previous Meetings

5.1

Council - February 12, 2025

• Recommendation:

  That the minutes of the Council Meeting held on February,12, 2025, be adopted.

5.2

Special Council - February 19, 2025

• Recommendation:

  That the minutes of the Special Council Meeting held on February 19, 2025, be adopted.

6.

Announcements

7.

Public Hearings

None.

8.

Public Participation

8.1

Delegations on Agenda Items

Any person who wishes to appear before Council regarding an item on the agenda must register with the Clerk's Office. To register you can:

1. Complete the online delegation form: www.georgianbluffs.ca/delegations.
2. Call the Clerk's Office at 519-376-2729 ext. 603; or
3. Register in Council Chambers with the Clerk prior to the meeting start time (5:00 p.m.)

9.

Consent Agenda

• Recommendation:

  That Council of the Township of Georgian Bluffs adopt the Consent Agenda for information, as circulated, less items _________.

9.1

Correspondence

9.1.1

Autism Ontario - World Autism Day Proclamation 2025

9.2

Minutes

None.

9.3

Resolutions From Other Municipalities

9.3.1

Zorra Township - Resolution - Road Safety

9.3.2

City of Woodstock - Resolution - Speeding, Distracted Driving, and Impaired Driving

9.3.3

Brudenell, Lyndoch and Raglan Township - Letter of Support for the City of Toronto - Paid-Plasma-Free Zone

9.3.4

Township of The Archipelago - Resolution 2025-029 Response to Tariff Threats - Support Canadian Business and Consumers

9.3.5

Town of Halton Hills - Resolution - Ontario Deposit Return Program

9.3.6

Town of Niagara on the Lake - Resolution - Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding

9.3.7

Township of Uxbridge - Implementation of "Buy Canadian" Policy

10.

Consideration of Items Separated from Consent Agenda

11.

Reports

11.1

Committee Reports

11.1.1

Committee of the Whole

• Recommendation:

  That the minutes of the Committee of the Whole meeting held on February 19, 2025, be adopted, including recommendations COW2025-009 to COW2025-013; and

  That all actions contained therein be approved. 

11.1.1.1

COR2024-004 - Asset Management Plan

COW2025-009
Moved By: Councillor Tobin Day
Seconded By: Deputy Mayor Grant Pringle

That the Committee of the Whole receive report COR-2025-004, Asset Management Plan, and

That staff be directed to bring forward a by-law to the March 5, 2025, Council meeting to formally approve the 2024 Asset Management Plan for the Township of Georgian Bluffs, and

That staff be directed to include the 2024 Asset Management Plan into 2026 budget considerations, and

That staff post the approved 2024 Asset Management Plan to the Township website, as well as forward a copy to the Infrastructure Program and Projects Division of the Ontario Ministry of Infrastructure to meet the Township’s requirements under O. Reg. 588/17 as it applies to the July 1, 2024, regulatory timelines.

Approved

11.1.1.2

CAO2025-04 Extension of Waste Water Management Contract

COW2025-010
Moved By: Deputy Mayor Grant Pringle
Seconded By: Councillor Rick Winters

That Council direct staff to extend the existing contract with Waste Management for the collection of ‘Blue Box’ recycling at the same terms and conditions thru December 31^st, 2025, and,

That Council direct staff to extend the existing contract with Waste Management for the collection of household solid waste collection at the same terms and condition thru May 31^st 2026, and,

That the Mayor and Clerk be authorized to sign an extension agreement extending services as outlined and that such an agreement does not extend beyond May 31^st 2026.

Approved

11.1.1.3

DEV2025-21 - Shallow Lake WTP Filter Media, Effluent / Backwash Header and Air Inlet Pipe Replacement

COW2025-011
Moved By: Councillor Tobin Day
Seconded By: Deputy Mayor Grant Pringle

That Council receive Staff Report DEV2025-21; and

That a capital budget in the amount of $44,500 be created and funded from the Shallow Lake Water System Reserve to support the necessary construction for the Shallow Lake Water Treatment Plant upgrades as needed; and

That staff be directed to obtain a quotation for additional work be identified for the long-term integrity of the treatment plant prior to the media filter media replacement; and

That staff be directed to seek an estimate for the complete replacement of Filter Housing 1 at the earliest opportunity and prior to the replacement of the filter media.

Approved

11.1.1.4

Closed Session

COW2025-012
Moved By: Councillor Rick Winters
Seconded By: Councillor Tobin Day

That Committee of the Whole hereby moves into closed session at 6:26 p.m. in the Sarawak Room with the Chief Administrative Officer, Deputy CAO/Director of Corporate Services and Manager of Legislative Services/Clerk remaining in the room to discuss:

12.1    a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (exemption "k" of section 239(2) of the Municipal Act, 2001) - Shared Services.

12.2    personal matters about an identifiable individual, including municipal or local board employees (exemption "b" of section 239(2) of the Municipal Act, 2001) - MMEWG Community Applications.

Approved

11.1.1.5

Reporting Out of Closed Session

COW2025-013

Moved By: Councillor Cathy Moore Coburn
Seconded By: Councillor Tobin Day

That Michael Pearson be appointed to the Multi Municipal Energy Working Group as the citizen representative for the Township of Georgian Bluffs; and

That staff be directed to present an appointment by-law at the March 5, 2025, meeting of Council.

Approved

11.2

Information Reports

• Recommendation:

  That all information reports contained herein be received.

11.2.1

CAO2025-010 - Quarter 1 (2025) Council Direction Reporting

11.2.2

CAO2025-011 - Washroom Project Management, Design and Contract Administration

11.3

Recommendation Reports

11.3.1

COR2025-012 - Committee of Adjustment Procedure By-Law Amendment – Virtual Participation

• Recommendation:

  That the recommendation of the Committee of Adjustment with respect to 100% virtual meetings be endorsed; and

  That staff be directed to present an amending By-law to revise section 11.0 of By-Law 2022-042 with respect to the location of meetings.

12.

By-laws

12.1

Zoning By-laws

None.

12.2

Other By-laws

12.2.1

By-Law 2025-015 - User Fee Policy By-Law

Further to report COR2025-04 and recommendation COW2025-005, approved at the February 5, 2025 Committee of the Whole meeting: Committee of the Whole - February 05, 2025

Being a By-law to adopt a User Fee Policy for the Township of Georgian Bluffs.  

12.2.2

By-Law 2025-016 - Adopt 2024 Asset Management Plan

Further to report COR2024-004 and recommendation COW2025-009, approved at the February 19, 2025 Committee of the Whole meeting: Committee of the Whole - February 19, 2025

Being a By-law to adopt the 2024 Asset Management Plan for the Township of Georgian Bluffs.  

12.2.3

By-Law 2025-017 - Appoint Citizen Member to the Multi Municipal Energy Working Group

Further to direction of Council at the June 12, 2024 meeting of Council: eSCRIBE Minutes

Being a By-law to appoint a citizen representative of the Township of Georgian Bluffs to the Multi Municipal Energy Working Group (MMEWG).

12.2.4

By-Law 2025-018 - Amend Committee of Adjustment Procedure By-Law

See Item 11.3.1

Being a By-law to amend By-Law 2022-042 – Committee of Adjustment Procedure-By-Law with respect to the location of meetings.   

13.

Unfinished Business

None.

14.

New Business

14.1

Chief Building Official Recruitment

Further to notice provided by Councillor Rick Winters at the February 5, 2025, meeting of the Committee of the Whole.

• Recommendation:

  Whereas section 3(2) of the Building Code Act, 1992 requires that a Council of a municipality appoint a Chief Building Official and such inspectors as necessary for the enforcement of the Act; and

  Whereas Council deems it necessary to have an in-house Chief Building Official, rather than rely on shared service arrangements;

  Now therefore, that staff be directed to fill the position of the Chief Building Official with a full-time staff member as soon as practicable; and

  That staff be directed to provide notice to the City of Owen Sound of termination of the Shared Services Agreement upon successful recruitment and onboarding.

15.

Notice of Motion/Notice of Discussion

16.

Closed Session

• Recommendation:

  That the Council of the Township of Georgian Bluffs move into closed session at _:__ p.m. in the Sarawak Room with the Chief Administrative Officer and Manager of Legislative Services/Clerk remaining in the room to discuss:

16.1

personal matters about an identifiable individual, including municipal or local board employees (open meeting exemption "b" of section 239(2) of the Municipal Act, 2001) - CAO Performance Evaluation

17.

Reporting Out of Closed Session

18.

Confirming By-law

• Recommendation:

  That By-law No. 2025-019, being a by-law to confirm the proceedings of Council on March 5, 2025 be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

19.

Adjournment

Date of next regular meeting: 

Committee of the Whole - March 12, 2025 at 5:00 p.m. 

• Recommendation:

  That the meeting be adjourned at __:__ p.m.