Township of Georgian Bluffs
Council Agenda
 

Wednesday, October 06, 2021 at 5:00 P.m. - 7:00 P.m.

Council Chambers

Township Administration Offices

177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

Council Chambers remain closed to the public. Should you wish to participate electronically, contact the Clerk at [email protected]

This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.

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1.

Call to Order

2.

Approval of Agenda/Additions to the Agenda

• Recommendation:

  That the agenda be approved as presented.

3.

Declaration of Pecuniary Interest

4.

Minutes of Previous Meetings

4.1

Council - September 8, 2021

• Recommendation:

  That the minutes of the Council meeting held on September 8, 2021, be
  adopted.

4.2

Special Council - September 9, 2021

• Recommendation:

  That the minutes of the Special Council meeting held on September 9, 2021, be adopted.

4.3

Special Council - September 13, 2021

• Recommendation:

  That the minutes of the Special Council meeting held on September 13, 2021, be adopted.

5.

Announcements

Nil

6.

Public Hearings

6.1

Sale of Wiarton Keppel International Airport

To consider and receive public feedback regarding the sale of the Wiarton Keppel International Airport. 

Further to resolution number RES2021-165, passed at the September 13, 2021 special meeting of Council. 

Registrants will be provided five minutes per speaker to submit comments and ask questions of Council regarding the sale and associated process. 

6.1.1

LEG2021-28 - Sale of Wiarton Keppel International Airport

• Recommendation:

  That report LEG2021-28, Sale of Wiarton Keppel International Airport, be received for information, and

  That all comments submitted during the public meeting be received for information, and

  That the Evaluation Criteria, as included in this report, form a part of the evaluation process.

6.1.2

News Release - Sale of Wiarton Keppel International Airport

7.

Delegations

Nil

8.

Consent Agenda

• Recommendation:

  That Council of the Township of Georgian Bluffs adopt the Consent Agenda for information, as circulated, less items _____________. 

8.1

Correspondence for Council's Information

Nil

8.2

Minutes

8.2.1

Climate Action Committee - August 24, 2021

8.2.2

Council Remuneration Committee - September 2, 2021

8.3

Resolutions From Other Municipalities

Nil

9.

Consideration of Items Separated from Consent Agenda

10.

Correspondence

10.1

Jamie Walpole - Sponsorship Support for the Festival of Northern Lights

10.2

Municipality of Meaford - ITFD Partnership Update

11.

Committee Reports

11.1

Committee of Whole

• Recommendation:

  That the minutes of the Committee of the Whole meeting held on September 15, 2021 be adopted, including recommendations COW2021-093 to COW2021-099.

11.1.1

Official Plan Update

COW2021-093
Moved By: Councillor Cathy Moore Coburn
Seconded By: Deputy Mayor Sue Carleton

That this report to supplement a special meeting of the Council scheduled on September 15, 2021 in relation to Township’s Official Plan review, be received; and

That the comments received as part of the special meeting of the Council be considered in the Official Plan review process.

Approved

11.1.2

James Special Services – Mid Term Statistics

COW2021-094

Moved By: Councillor Grant Pringle
Seconded By: Councillor Cathy Moore Coburn

That the Mid Term Update from James Special Services, be received.

Approved

11.1.3

OPS2021-13 - Unassumed Township Road Construction Minimum Standards

COW2021-095
Moved By: Councillor Cathy Moore Coburn
Seconded By: Councillor Ryan Thompson

That Report OPS 2021-13, regarding Unassumed Township Road Construction Minimum Standards be received; and

That Policy OPS-2021-01 being the Assumption of Roadway Minimum Standards Policy be approved; and

That a by-law to adopt Policy OPS2021-01 Assumption of Roadway Minimum Standards, be presented for enactment at the October 6, 2021, meeting of Council.

Approved

11.1.4

OPS2021-045 - Finden Street Unopened Road Allowance Update

COW2021-096
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Grant Pringle

That report OPS2021-45, Finden Street Unopened Road Allowance Update, be received, and

Whereas Committee of the Whole, by recommendation COW2021-031, required that 60% of property owners be in support of opening of the Finden Street unopened road allowance to proceed with a Request for Quotes process, and

Whereas less than 60% of property owners indicated their support for opening of said road allowance;

Now Therefore, staff are hereby directed to notify property owners that the Finden Street road allowance will remain unopened.

Approved

11.1.5

OPS2021-46 - Purchase of Vehicle Attachments

COW2021-097
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Ryan Thompson

That Council hereby approve the awarding of the following tenders:

1. RFT 2021-16, Supply and Installation of Quick Attach Plate, Material Bucket, and Forks for Cat Backhoe Model 420E to Battlefield Equipment at the tendered price of $14,686.00 (excluding HST) for an AMI Plate (LB50QCMC), Bucket (LB50GP150LBBOE), and Forks (LB50PF60C).
2. RFT 2021-17, Supply of Pickup Sweeper for 2019 Case Backhoe Model 590 N to Strongco Ltd. at the tendered price of $15,850.00 (excluding HST) for an HLA LA-BRB96B0500.

As included in the 2021 Capital Budget and,

Whereas RFT 2021-15 for the Supply and Installation of One New Single Drum Fully Enclosed Grader Packer, received no tender submissions, Council hereby waives the procurement policy and sole sources this item from Neilson Custom Metal Works Inc. at a quoted price of $22,500.00 (excluding HST).

Approved

11.1.6

CBO2021-04 - Approval of Building By-law

COW2021-098

Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Grant Pringle

 

That Report CBO2021-04 Building By-law be received, and

That all previous by-laws governing and regulating building department operational procedures be repealed, and

That the draft Building By-law, as appended to this report, be approved, and

That a by-law to adopt the draft Building By-law be presented for enactment at the October 6, 2021, meeting of Council.

Approved

11.1.7

Closed Session

COW2021-099
Moved By: Councillor Carol Barfoot
Seconded By: Councillor Grant Pringle

That Committee of the Whole move into closed session at 6:25 p.m. with the CAO, Director of Finance, Director of Operations and Clerk to discuss:

13.1    Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

Approved

12.

Staff Reports

12.1

Clerks

12.1.1

LEG2021-29 - Staff Appreciation Initiative

• Recommendation:

  That report LEG2021-29, Staff Appreciation Initiative, be received for information, and

  That all staff be provided 1 (one) day in lieu, to be used by the end of 2021, and

  That said day in lieu be applied to a full-day closure of the Township Administration Offices on December 24, 2021 and December 31, 2021.

12.2

Human Resources

12.2.1

HR2021-05 - Job Evaluations

• Recommendation:

  That report HR2021-05, Job Evaluations, be received for information, and

  That the Ward and Uptigrove Job Evaluation and Job Description proposal also be received for information, and

  That Council direct staff to proceed with engaging Ward and Uptigrove to complete the job evaluation and job description process as outlined in the attached proposal.

13.

Public Question Period

Please email questions for consideration of Council to the Clerk at [email protected].

14.

By-laws

14.1

Zoning By-laws

Nil

14.2

Other By-laws

14.2.1

By-law 2021-065

Being a By-law to adopt Municipal Road Construction Minimum Standards Policy – OPS-2021-01. 

Further to report OPS2021-13 and recommendation COW2021-095  approved at the September 15, 2021, meeting of the Committee of the Whole.

• Recommendation:

  That By-law 2021-065, being a By-law to adopt Municipal Road Construction Minimum Standards Policy – OPS-2021-01, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.2

By-law 2021-066

Being a By-law to approve the sale of the lands and facility, known as the Wiarton Keppel International Airport, in accordance with By-law 83-2007. 

Further to recommendation RES2021-165 approved at the September 13, 2021, special meeting of Council.

• Recommendation:

  That By-law 2021-066, being a By-law to approve the sale of the lands and facility, known as the Wiarton Keppel International Airport, in accordance with By-law 83-2007, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.3

By-law 2021-067

Being a By-law respecting construction demolition, change of use permits and inspections, pursuant to the Ontario Building Code Act, S.O. 1992, C.23

Further to report CBO2021-04 and recommendation COW2021-098 approved at the September 15, 2021, meeting of the Committee of the Whole.

• Recommendation:

  That By-law 2021-067, being a By-law respecting construction demolition, change of use permits and inspections, pursuant to the Ontario Building Code Act, S.O. 1992, C.23), be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

14.2.4

By-law 2021-068

Being a By-law to amend Procedure By-law 2019-125, and adopt Policy COU-01-2021, Recording of Council and Committees of Council Closed Meetings.

Further to report LEG2021-25 and recommendation COW2021-086, approved at the September 1, 2021 meeting of Committee of the Whole.

• Recommendation:

  That By-law 2021-068, being a By-law to amend Procedure By-law 2019-125, and adopt Policy COU-01-2021, Recording of Council and Committees of Council Closed Meetings, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.

Unfinished Business

Nil

16.

New Business

16.1

Notice of Motion Re: Amendment to Procedure By-Law regarding Delegation Procedures

As provided by Councillor Carol Barfoot at the September 15, 2021, meeting of Committee of the Whole. 

• Recommendation:

  Whereas Council of the Township of Georgian Bluffs enacted Procedure By-law 2019-125, at their meeting on November 20, 2019, to govern the proceedings of Council and Committees; and

  Whereas Section 20 of said By-law defines regulations and procedures for delegations by the public to Council and Committees of Council; and

  Whereas Council deems is necessary to strengthen delegation procedures to provide further clarity to the public and Council;

  Now Therefore, Council of the Township of Georgian Bluffs hereby supports amending Procedure By-law 2019-125 to include procedures for governing delegations which wish to present to the same discussion topic more than twice; and

  That staff are hereby directed to prepare a report with suggested wording to facilitate this amendment. 

16.2

Notice of Motion Re: Committee of Adjustment Model

As provided by Councillor Cathy Moore Coburn at the September 15, 2021, meeting of Committee of the Whole. 

• Recommendation:

  Whereas Section 44 of the Planning Act, R.S.O 1990, provides that any municipal Council may, by by-law, establish a Committee of Adjustment, of no less than three members; and

  Whereas the same provides authorities to the Committee to approve applications of consent or minor variance; and

  Whereas Council of the Township of Georgian Bluffs has established a Committee of Adjustment, adopted procedures and appointed members; and

  Whereas it is best practice that Committee of Adjustments be formed of citizen appointees, rather than elected officials; 

  Now Therefore, Council of the Township of Georgian Bluffs hereby supports amending the existing Committee structure to appoint community representatives to the Township Committee of Adjustment; and

  That By-law 19-2011, to establish procedures for the Committee of Adjustment, be reviewed and updated in conjunction with the amended structure, and

  That this new structure be in place for the 2022-2026 term of Council. 

17.

Notice of Motion

18.

Closed Session

• Recommendation:

  That Council of the Township of Georgian Bluffs move into closed session at _:__ p.m.  with the Director of Finance, Director of Operations and Acting CAO / Clerk to discuss:

18.1

The security of the property of the municipality or local board

18.2

Personal matters about an identifiable individual, including municipal or local board employees

19.

Confirming By-law

• Recommendation:

  That By-law 2021-069, being a by-law to confirm the proceedings of Council on October 6, 2021, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

20.

Date of Next Regular Meeting/Adjournment

Committee of the Whole – October 13, 2021, 5:00 p.m.

Council – October 20, 2021, 5:00 p.m.