Township of Georgian Bluffs
Council Agenda
 

Meeting #:
Date:	Wednesday, December 18, 2019 at 7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Township Administration Offices 177964 Grey Road 18, RR#3, Owen Sound ON N4K 5N5

​​This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.

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1.

Call to Order

2.

Approval of Agenda/Additions to the Agenda

• Recommendation:

  That the agenda be approved as presented. 

3.

Declaration of Pecuniary Interest

4.

Minutes of Previous Meetings

• Recommendation:

  That the minutes of the Council meeting held on December 4, 2019 be adopted.

5.

Announcements

5.1

Presentations of Recognition and Achievement

5.1.1

Mike LeBer, COPA Flight 68

In recognition of their efforts and volunteer services at the Wiarton-Keppel International Airport. 

5.1.2

Brian Reis, FOTA - Friends of the Airport

In recognition of their efforts and volunteer services at the Wiarton-Keppel International Airport. 

5.1.3

Joan Chandler, Sheatre

Congratulations on Sheatre's receipt of the YMCA Peace Medal.

6.

Public Hearings

Nil

7.

Presentations

Nil

8.

Delegations

Nil

9.

Consent Agenda

• Recommendation:

  That Council of the Township of Georgian Bluffs adopt the Consent Agenda as circulated, less items _____________, and

  That staff be directed to proceed with all necessary administrative actions.

9.1

Accounts

Accounts to be approved for the period of November 29, 2019 to December 13, 2019 in the amount of $ 2,936,416.67.

9.2

Correspondence for Council's Information

9.2.1

Ontario Provincial Police Municipal Policing Bureau - News Bulletin

9.3

Minutes

9.3.1

Owen Sound & North Union Public Library Board - October 24, 2019

9.3.2

Township of Georgian Bluffs Police Services Board - December 9, 2019 

9.4

Resolutions From Other Municipalities

9.4.1

City of Stratford - Support of Conservation Authorities

10.

Consideration of Items Separated from Consent Agenda

11.

Correspondence

11.1

Brian and  Joanne Thompson - Range Road, North Keppel 

11.2

Bill Walker, MPP Grey-Bruce-Owen Sound - News Release - Proposed Bill to Protect Ontario's Farmers, Farm Animals and Food Supply

12.

Committee Reports

12.1

Committee of Whole

• Recommendation:

  That the minutes of the Committee of the Whole meeting held on December 11, 2019 be adopted, including recommendations COW2019-076 to COW2019-085.

12.1.1

November 2019 Animal Control Report

COW2019-076
Moved By: Councillor Grant Pringle
Seconded By: Councillor Ryan Thompson

That the November 2019 Animal Control report be received for information. 

Approved

12.1.2

November 2019 Building Permit Summary

COW2019-077
Moved By: Councillor Cathy Moore Coburn
Seconded By: Councillor Carol Barfoot

That the November 2019 Building Permit Summary be received for information. 

Approved

12.1.3

November 2019 By-law Report

COW2019-078
Moved By: Councillor Grant Pringle
Seconded By: Councillor Ryan Thompson

That the November 2019 By-law Report be received for information. 

Approved

12.1.4

LEG2019-39 - 2020-2024 Strategic Plan

COW2019-079
Moved By: Councillor Carol Barfoot
Seconded By: Councillor Ryan Thompson

That the report from Wendi Hunter, Acting CAO/Clerk, regarding the 2020-2024 Strategic Plan, be received; and

That Committee of the Whole recommends to Council approval of the 2020-2024 Strategic Plan; and

That a by-law be brought to the December 18, 2019 Council meeting to adopt the 2020-2024 Strategic Plan.

Approved

12.1.5

November 2019 Facilities Report

COW2019-080
Moved By: Councillor Grant Pringle
Seconded By: Councillor Ryan Thompson

That the November 2019 Facilities Report be received for information. 

Approved

12.1.6

OPS2019-114 Wiarton Keppel International Airport Update

COW2019-081
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Grant Pringle

That the Committee of the Whole accepts Report OPS2019-114 – Wiarton Keppel International Airport Update for information.

Approved

12.1.7

November 2019 Updated Financial Report

COW2019-082
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Ryan Thompson

That the November 2019 Updated Financial Report be received for information. 

Approved

12.1.8

November 2019 Tax Arrears Analysis 

COW2019-083
Moved By: Councillor Ryan Thompson
Seconded By: Councillor Grant Pringle

That the November 2019 Tax Arrears Analysis report be received for information. 

Approved

12.1.9

FIN2019-13 - 2020 Fees and Charges By-law

COW2019-084
Moved By: Deputy Mayor Sue Carleton
Seconded By: Councillor Grant Pringle

That the report from Kassie Rocca, Director of Finance, regarding the 2020 Fees & Charges be received, and

That Committee of the Whole directs staff to present a By-Law to adopt the 2020 Fees and Charges bylaw at the council meeting on December 18, 2019.

Approved

12.1.10

HR2019-10 - CAO Job Description 

COW2019-085
Moved By: Councillor Ryan Thompson
Seconded By: Councillor Grant Pringle

That the report from Crystal Gunn, Human Resources Manager, entitled “CAO Job Description” be received; and

That the Council of the Township of Georgian Bluffs approve the Job Description for the CAO.

Approved

13.

Staff Reports

13.1

OPS2019-115 - Recreation and Trails Master Plan Update

• Recommendation:

  That this report from Zach Carson, Facilities Coordinator, regarding the Recreation and Trails Master Planning process be received by Council for information purposes.

13.2

OPS2019-116 - Airport Tailgate Spreader

• Recommendation:

  That the Council of the Township of Georgian Bluffs receives report OPS2019-116 from the Airport Manager and further directs staff to purchase a Tailgate Spreader in order to ensure safe airport operations at an estimated cost of $3939.99 plus HST to be funded from reserves.

13.3

LEG2019-40 - Grey Bruce Joint Community Safety and Well-Being Plan

• Recommendation:

  That Council receive report LEG2019-40 – Grey Bruce Joint Community Safety and Well-Being Plan, from the Deputy Clerk, and

  That Deputy Clerk, Brittany Drury be appointed the municipal representative for the Township of Georgian Bluffs on the Joint Advisory Committee, and

  That the Mayor and Clerk be authorized to sign the municipal participation agreement, approving the Township’s participation in the Joint Community Safety and Well-Being Plan, and

  That a by-law to authorize the agreement be presented at a future meeting, upon signing of all participating parties.

13.4

OPS2019-114 - RFT2019-22 - Reconstruction of Inglis Falls Road

Copies of the contract related to the award of RFT2019-22 can be made available upon request. 

• Recommendation:
  1. That the report from Tyler Jahnke, Director of Operations, regarding the tender for Inglis Falls Road reconstruction, be received, and
  2. That Council approve the award of the tender to Moorefield Excavation Ltd. at a price of $3,045,074.25 plus HST, and
  3. That Council approve funding the provisional items (Moorefield Excavation Ltd.) under section 7.0, at a cost of $431,550.00 plus HST, and
  4. That Council approve a $521,493.64 plus HST contingency allowance, and
  5. That Council approve $280,000 (8% of construction cost) to budget for GM Blueplan for construction review and contract administration, and
  6. That a by-law be passed authorizing execution of the contract with Moorefield Excavation Ltd.

14.

Public Question Period

15.

By-laws

15.1

Zoning By-laws

Nil

15.2

Other By-laws

15.2.1

By-law 2019-133

Being a By-law for the imposition and collection of fees and charges for certain municipal services and activities.

Further to report FIN2019-13 - 2020 Fees and Charges By-law and recommendation number COW2019-084 approved at the December 11, 2019 meeting of Committee of the Whole. 

• Recommendation:

  That By-law 2019-133, being a By-law for the imposition and collection of fees and charges for certain municipal services and activities, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.2

By-law 2019-135

Being a By-law to adopt a Strategic Plan and to repeal By-law 15-2008.

Further to report LEG2019-39 - 2020-2024 Strategic Plan and recommendation number COW2019-079 approved at the December 11, 2019 meeting of Committee of the Whole. 

• Recommendation:

  That By-law 2019-135, being a By-law to adopt the 2020-2024 Strategic Plan for the Township of Georgian Bluffs, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.3

By-law 2019-136

Being a By-law to authorize execution of a contract with Moorefield Excavating Ltd. for the reconstruction of Inglis Falls Road. 

See item 13.4.

Copies of the contract can be made available upon request. 

• Recommendation:

  That By-law 2019-136, being a By-law to authorize execution of a contract with Moorefield Excavating Ltd. for the reconstruction of Inglis Falls Road, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.4

By-law 2019-137

Being a By-law to prescribe the speed limit on a section of Concession 21. 

Further to resolution number RES2019-399 passed at the December 4, 2019 Council meeting. 

• Recommendation:

  That By-law 2019-137, being a By-law to prescribe the speed limit on a section of Concession 21, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

15.2.5

By-law 2019-138

Being a By-law to adopt an Emergency Plan for the Township of Georgian Bluffs. 

Further to report OPS2019-112 - 2019 Emergency Plan and resolution number RES2019-397 passed at the December 4, 2019 Council meeting. 

• Recommendation:

  That By-law 2019-138, being a By-law to adopt an Emergency Plan for the Township of Georgian Bluffs, be read a first, second and third time, and finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.

16.

Unfinished Business

16.1

Notice of Motion, re: No Hunting Signs

As provided at the December 4, 2019 Council meeting. 

• Recommendation:

  Whereas Council considered correspondence from Mr. Robert Passmore, at their meeting on December 4, 2019, regarding a request for installation of 'No Hunting' signage on Township property, legally described as CON 2 PT LOT 19 (Sarawak); and

  Whereas Council deems it necessary to install said signage to limit hunting on the subject property; 

  Now Therefore, Council approves installation of 'No Hunting' signage on Township property, legally described as CON 2 PT LOT 19 (Sarawak).   

16.2

Notice of Motion, re: 2020 Budget Discussions

As provided at the December 4, 2019 Council meeting.

• Recommendation:

  That a Special Council meeting be scheduled for January 28, 2020, commencing at 1:00 p.m. for facilitation of 2020 Budget discussions. 

16.3

Notice of Motion, re: Township Administration Office Holiday Hours

As provided at the December 4, 2019 Council meeting. 

• Recommendation:

  That Council approves closing the Township of Georgian Bluffs Administration Offices at 12:00 p.m. on December 24, 2019, to reopen at 9:00 a.m. on December 30, 2019, and

  That closure on December 31, 2019 be left to the discretion of the Acting CAO / Clerk. 

17.

New Business

Nil

18.

Closed Session

• Recommendation:

  That Council of the Township of Georgian Bluffs move into closed session at _:__ p.m. in the Council Chambers with the Acting CAO / Clerk remaining in the room to discuss:

  a) Minutes of previous closed session: November 20, 2019, November 22, 2019 and November 27, 2019

  b) A matter subject to solicitor/client privilege 

19.

Confirming By-law

• Recommendation:

  That By-law No. 2019-139, being a by-law to confirm the proceedings of Council on December 18, 2019, be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and engrossed in the By-law Book.

20.

Date of Next Regular Meeting/Adjournment

Council – January 8, 2019, 7:00 p.m.

Committee of the Whole – January 15, 2019, 7:00 p.m.